Any Church 

Position Description

Position:	Pastor for Administration	
                                                        
Principal
Function: 	The Pastor for Administration is responsible to the Executive Pastor and the Senior Pastor for the maintenance, procurement, and administration of the church facilities.  He shall also administrate all operations in regard to financial, food service, transportation, insurance, computer, and all other related functions. 
 
Outline of Responsibilities:
 
I.	Personnel 
 
A.	Coordinate sick leave, vacation, and compensatory  time for entire church staff. 
B.	Coordinate all leave and absences, including  vacation, sabbatical, revivals, and conferences, for the Ministerial staff. 
C.	Maintain records of the daily attendance of all church employees and when there are absences, note the reason for each absence for the benefit of the Pastor and Personnel Committee. 
D.	Administrate all benefit plans for entire church staff.  This shall include enrollment of all eligible employees in appropriate insurance plans, assistance in filing claims, workman's compensation administration, and  all other tasks relative to monitoring and maintaining the  benefit and insurance system. 
E.	Maintain employee files. 
F.	Assist Administrative Assistant in supervision of secretarial staff relative to management decisions and policies of work. 
G.	Directly supervise the Associate Administrator, Administrative Secretary, Director of Plant and Properties, Food Services Director, Financial Secretary, Stewardship Secretary, Printer, and all other  subordinate staff relative to the above. Supervision shall include the total coordination of their work. 

II.	 Church Ministry Teams
 
A.	Coordinate the work of the following ministry teams:

1.	Property and Space 
2.	Food Service 
3.	Bus/Transportation 

4.	Finance 
5.	Board of Directors
6.	Audit 
7.	Flower 
8.	Planning 

III.	Properties and Facilities Management (as delegated to the Assoc. Admn.)

A.	Supervise the maintenance of all buildings, grounds, and equipment. 
B.	Operate and schedule energy management through energy management computers. 
C.	Plan all security procedures in conjunction with  Security Director. 
D.	Maintain and supervise print room. 
E.	Maintain records relative to fixed assets and equipment. 
F.	Coordinate the following through the Plant Manager: 
 
1.	Order and inventory of all supplies. 
2.	Maintain relationships with contract maintenance service companies. 
3.	Provide room set‑ups for all church meetings. 
4.	See that appropriate buildings are open and prepared for all scheduled activities. 
5.	Supervise facilities use for all special events (weddings, funerals, conventions, special groups). 
6.	Insure proper housekeeping procedures. 
 
G.	 Serve as liaison and inspector of all construction projects for church. 

IV.	Computer Systems administration. 
 
A.	Supervise the day to day operation all church computer systems. 
B.	Update all software as updates become available. 
C.	Maintain functionality of all church computers relative to speed and efficiency of information entry and retrieval.    
D.	Troubleshoot and ultimately solve all problems in the operation of all computer systems. 
E.	Develop and maintain policies regarding all computer use.
6.	Plan, schedule, supervise, and facilitate repairs, maintenance, and upgrades of all computer systems, printers, desktop computers, personal computers, laptops, operating systems and other associated hardware.

V.	Food Service Management 

A.	Coordinate the following through the Food Services Director: 
 
1.	Wednesday evening meal menu planning. 
2.	 Maintenance of kitchen equipment. 
3.	Food and supplies order and inventory. 
4.	Scheduling of kitchen and additional personnel. 
5.	Planning of all banquets, receptions, luncheons, and all other functions relative to food service. 
6.	Scheduling of kitchen facilities and equipment. 
7.	Consultation with brides and provisions for wedding receptions. 
8.	Cost control. 

VI.	 Church Vehicle Management (as delegated to the Assoc. Admn.)
 
 	A.	Maintenance of all church vehicles. 
B.	Schedule and coordinate use of all vehicles. 

VII.	Financial System Administration 
 
A.	Act as liaison to church elected stewardship secretary and Church Treasurer. 
B.	Coordinate entire annual budgeting process and work with Finance Committee toward final adoption of annual budget. 
C.	Supervise the following through the Financial Secretary: 
 
1.	All bookkeeping relative to: 
a.	General Ledger 
b.	Accounts Payable 
c.	Receipts and deposits 
d.	Payroll, tax deposits, and tax reports 
 
2.	Preparation and delivery of all deposits. 
3.	Preparation of all periodic reports. 
4.	Management of records for special projects such as Fund Raising Campaigns. 
5.	Manage records and acknowledgments for all memorial and honorary gift receipts. 
6.	Filing and file maintenance. 
7.	All other financial duties that may be necessitated. 
8.	Accounting for all stewardship records relative to regular giving, and special fund raising campaigns, and the sending of all statements relative to contributors. 

C.	Coordinate the purchase order system. 
D.	Track all expenditures and budget information. 
E.	Maintain all records on computer. 
F.	Prepare for and coordinate annual audit. 
G.	In accordance with schedule adopted by the Finance Committee, prepare and submit  a proposed budget for ministries assigned and, after the budget is approved by the church, administer budget as directed by the Finance Committee. 

VIII.	Insurance Administration                                      
 
A.	Administrate insurance for the following areas: 

1.	Church Liability 
2.	Worker's Compensation 
3.	Umbrella 
4.	Property (including earthquake)
5.	Vehicles 
6.	Group life, health, and long/short term disability 
 
B.	Initiate and carry out periodic review and bidding for insurance package. 

IX.	Ministry 
 
A.	Will participate in worship services. 
B.	Will participate in special events such as weddings,  funerals per request. 
C.	Assume with other members of ministerial staff his personal share of: 

1.	Visitation in hospitals, nursing homes, and shut‑ins on assignment from Coordinator. 
2.	Minister to members of church needing short‑term counseling on assignment from Coordinator. 
3.	Minister to members in need of benevolence on assignment from Coordinator. 
4.	Participation in outreach program of the church on assignment from Coordinator. 

X.	Other 
 
A.	Serve as a resource person regarding legal, personnel, and other business matters of the church. 
B.	Perform all other duties as assigned by the Coordinator.